Creating and Setting Up Lists

Create a List

Your Site does not come with any pre-populated Lists, but you can add as many as you like.

1. Click the Settings Gear
2. Choose Add an app. 
3. Search for the type of list app you want to use.
4. Click the icon of the app to create the list.
   
5. Type a name for the list in the Name box and then click Create.  

Your list will be generated, and you can continue by adding as much content to the list as you like.

Add A New Column to the List

A list may have several pre-build data columns that are not yet visible.  Follow this process to see all the column types available to you.

1. At the top of the list, click the Ellipses (…),
2. Choose Modify this View.
3. Check any boxes next to the columns you want to add and then click OK.

Create a New Column

You may prefer to create a unique column to organize your list or attach metadata to it.

1. At the top of the list, click edit.  The list will change to appear as an Excel spreadsheet.
   
2. Click the plus sign (+) above empty columns in the list.
3. Select the column type from the list that appears.
4. Name the column.
5. If your column will be a number code or year, do not select the column type as Number, instead choose Text.

Create a Public View

Views are how Members and Visitors will see a list.  You can create different views of information for different audiences.

1. At the top of the list, click the Ellipses (…), and then click Create View.
2. Choose a view type or start from an existing view.
3. On the Create View page, type a name for the view.
4. Select the Create a Public View check box.
5. Select the columns you want to appear, and use the position numbers to set the order of the columns.
6. Set the sorting, filter, and other options, and then click Save.

Edit a View

You may want to reorganize an existing view to include more fields or change the order of the fields.

1. At the top of the list, click the Ellipses (…)
2. Click Modify this View.
3. Select or clear the columns you want to display.
4. Use the position numbers to set the order of the columns.
5. Make any needed changes to the sorting, filter, and other options.
6. Click Save.

Your List will now be presented according to your changes.

Share a List

You can share a list only if you are the List or Site Owner.

1. In the  List Ribbon, choose Shared With.
2. In the Share window, in the first text box, enter all the names, or the Groups, you would like to share the List with.
3. Choose Show More Options, and decide whether you'd like to send an email notification or not by checking or unchecking the box.
4. Choose  Share.

Your list will be shared with these people.

Set up an Alert

An alert lets you receive email notifications when changes are made to SharePoint content.

1. In the  List Ribbon, choose  Alert Me 
2. Choose to Set an alert on this list.  
3. On the New Alert page, change the title for the alert. This will be the title of the email notifications you receive. 
4. In the Send Alerts To section, enter the user names or email addresses of people you want alerts to be sent to.
5. Set other options in the Change Type, When to Send Alerts, and other sections.
6. Click OK.

You will now receive email notifications of any changes to the List.

See Also:

Create an alert or subscribe to an RSS feed

Enable and configure versioning for a list or library