Consent & Privacy for Zoom


Consent

It is not necessary to obtain explicit consent from each student to participate in remote learning via Zoom. If the student participates in the session, they are providing implied consent. 

Privacy

IT is encouraging faculty to be transparent and open with their students about how they will deliver remote learning. Faculty should provide information on how they will use Zoom, indicate whether sessions will be recorded, and if sessions will be recorded, which ones. This information could be posted within the course shell on eConestoga. 

If students have specific questions, they are encouraged to ask their faculty or they can email the college's Access and Privacy Coordinator at privacy@conestogac.on.ca with specific questions/concerns. 


What does this look like

  • If you intend to record a Zoom session(s), students should be made aware of this in advance and be provided with the opportunity to turn off their mic and camera. This will allow students to opt-out of the recording but still participate in the classroom.
  • If you are expecting students to participate via camera and/or mic, let students know this and provide an alternative if they are not comfortable with having their mic and/or camera on.  Keep in mind that a student may not have a mic and/or camera associated with their device.
  • If you intend to use Zoom for another purpose, e.g. remote proctoring, students should be made aware of this in advance and be provided with the opportunity to opt-out and be given an alternative assignment. As well, a student may not have a mic and/or camera associated with their device, which would impact remote proctoring.
  • Students should be advised to review the space that may be visible to cameras to remove any personal details.  

Internet/Bandwidth Concerns

IS would also like to caution faculty that students may not have access to reliable internet within their homes. Reliable internet is dependant on many factors and can be easily impacted depending on: 

  • Geography
  • Download/upload speeds
  • Whether there are multiple individuals in the house accessing the internet at the same time
  • Age of the router (if there is Wi-Fi in the home)
  • Wi-Fi access points within the home
Students may also be in a home with limited space. This may cause an increase in background noise if the mic is turned on, or they may not feel comfortable having their camera on in spaces that carry a risk of others appearing within view of their camera. 

Other Resources

Online learning has been working to update student and program handbooks with online learning information. As well, they have provided disclaimer information for course outlines and a template for eConestoga course information. More for faculty can be found in the eConestoga Remote Delivery Toolkit

Specific questions can be directed to Sarah Rabb, Manager Data Governance and Risk Assessment, Srabb@conestogac.on.ca, or to the college's Access and Privacy Coordinator, privacy@conestogac.on.ca.