​​​​​​​​Consent & Privacy for Zoom​

Consent

It is not necessary to obtain explicit consent from each student to participate in remote learning via Zoom. If the student participates in the session, they are providing implied consent. However, we recommend students are explicitly notified in every lecture via a collection notice presented at the beginning of the lecture.

Privacy

Faculty is encouraged to be transparent and open with their students about how they will deliver remote learning using Zoom and protect personal information of students and faculty. This information could be posted within the course shell on eConestoga​.

Personally identifiable information about students (including their names, images, personal opinions, etc.) is recorded during Zoom delivered lectures​.

Conestoga College recommends faculty use a collection notice for each recorded lecture that makes students aware of why the information is collected; how it is stored, accessed, and used, and to whom they can direct any questions they may have. Faculty should remind students that they may not record or distribute lecture content nor meetings with other students, breakout room meetings, or meetings with faculty without permission​.

The following collection notice is recommended for faculty to use both in the syllabus and in every lecture:

​​​​Lectures delivered via Zoom by your instructor may be recorded by your instructor. You cannot record or share course content without faculty permission. Your personal information, including name, image, voice, and opinions, may be collected as part of the lecture. Your personal information is protected and managed in accordance with the requirements of Ontario’s Freedom of Information and Protection of Privacy Act. If you have any questions about the protection of your privacy, please contact privacy@conestogac.on.ca​​​.

Note:​
  • Students must log into Zoom with their Conestoga account.
  • Students are not required to display their full legal name, nor must they have a photo of themselves showing if their camera is turned off.
  • Faculty and students are not required to turn on their cameras. However, it may be beneficial for students and faculty to turn on your cameras to see non-verbal cues during lectures and discussions.
  • Faculty retain recordings for the term if the transitory recordings are needed by students for accessibility purposes. Recordings will be automatically deleted after 1 year if faculty does not delete them at the end of the term.
  • Any recorded lectures must be stored on approved Conestoga College networks, limited to those students and faculty who were scheduled to attend the lecture.
  • Faculty must not retain a copy of any lecture on personal devices nor in any personal storage accounts (e.g. DropBox) nor share it with anyone who was not scheduled to participate in the lecture.
  • Should faculty take the decision to refer to recordings when assessing student performance and have made it clear to students that the recordings are being used as part of the assessment (including exams), the recordings must be retained for at least one year in order to provide students with their statutory entitlement to reasonably obtain access.
  • Faculty concerned about confirming a student’s identity for testing purposes can meet the student in a breakout room and request to see their OneCard.
  • During testing, faculty can require a student to turn off their virtual background.
    • Students should be reminded in advance that anything in the background will be seen by the faculty.
    • Faculty should be cognizant and sensitive to the fact that a test-taker may not have access to a private room depending on their living situation, i.e. pets or family members may be visible in the background, and the student may even be taking the test from their workplace.

For more information about Conestoga College's intellectual property and copyright, refer to Copyright for Faculty & Staff​.

If students have specific questions or concerns, they are encouraged to ask their faculty or email the college's Access and Privacy Coordinator at ​​privacy@conestogac.on.ca.

Internet/Bandwidth Concerns

IT would like to caution faculty that students may not have access to reliable internet within their homes. Reliable internet is dependent on many factors and can be easily impacted depending on:

  • Geography
  • Download/upload speeds
  • ​Whether there are multiple individuals in the house accessing the internet at the same time
  • Age of the router (if there is Wi-Fi in the home)
  • Wi-Fi access points within the home

Other Resources​

Online Learning has been working to update student and program handbooks with online learning information. As well, they have provided disclaimer information for course outlines and a template for eConestoga course information. More for faculty can be found in the eConestoga Remote Delivery Toolkit.

​Specific questions can be directed to the college's Access and Privacy Coordinator at privacy@conestogac.on.ca